We are no longer working within the era of manila envelopes and file cabinets, so what is the most effective way to keep business documents intact and safe? Some businesses keep all of their documents saved on one computer or on a hard drive, but the most recent, most effective way to store business documents is via a cloud-based storage system – and the company I own just created a new product, MyCorpVault, that does just that.
Here are three reasons your business should turn to the cloud for document storing:
Everything In One Place
When storing with the cloud, every document you add will be in one virtual location. No more fumbling around for loose papers or scouring through document files on old computers from way back when. Losing these documents is virtually impossible with the cloud and as much as your documents will be stored in one place, they are also in every place (see below)!
Leave your folders and USB drives at home! Because your documents are all available in the cloud, they can be accessed from anywhere and everywhere. All you need is a strong WiFi connection, your password to login, and you’re good to go. Whether you are at the bank trying to get a loan for your business and need to access a few documents on the spot or need to fork over some business details at a meeting with your financial advisor, the cloud will make it so your corporate paperwork is always available to you.
The number one priority when converting to cloud storage is keeping the records and documents safe and secure. When creating your cloud files you need to go through a set of security precautions to ensure the safety of your content. You need a password to get to your documents unlike loose papers that are easy to grab and files saved on computers that are open and easy to access. Your files are your business; secure it with the cloud.
Deborah Sweeney is the CEO of MyCorporation.com. MyCorporation is a leader in online legal filing services for entrepreneurs and businesses, providing start-up bundles that include corporation and LLC formation, registered agent, DBA, and trademark & copyright filing services. MyCorporation does all the work, making the business formation and maintenance quick and painless, so business owners can focus on what they do best. Find out more about her newest product, MyCorpVault, and follow her on Twitter @deborahsweeney and @mycorporation.